Your Privacy in Recruitment

Learn how we protect your personal data during your job application.

Recruitment Privacy Notice

Effective Date: July 1, 2024

1. Introduction

Ampliro AB ("we", "us", "our") is committed to protecting the privacy and security of your personal data during the recruitment process. This Recruitment Privacy Notice explains how we collect, use, store, and protect your personal data when you apply for a job with us, and your rights in relation to that data.

2. Data Controller

Ampliro AB, with corporate number 559488-1517, is the data controller responsible for your personal data. If you have any questions about this notice or how we handle your data, please contact us at:

Ampliro AB

Address: Box 30166, SE-104 25 Stockholm

Email: dataprotection@ampliro.com

Phone: +46 8 555 162 00

3. Data We Collect

We may collect and process the following types of personal data during the recruitment process:

Contact Information: Name, email address, phone number, postal address.
Professional Information: Job title, employment history, education details, qualifications, skills, and experience.
Recruitment Data: CV, cover letter, references, interview notes, and other information you provide in your job application.
Identification Data: Date of birth, national identification number, and other government-issued identification.
Technical Data: IP address, browser type and version, and other technical information collected when you use our online application system.

4. How We Collect Data

We collect personal data about you in the following ways:

Directly from You: When you apply for a job directly through our website or submit your application via email or postal mail.
Recruitment Agencies: From recruitment agencies that you have engaged with.
References: From references you provide and from background checks (where applicable and with your consent).
Online Sources: From professional networking sites such as LinkedIn, job boards, and other publicly available sources.

5. Purpose of Data Processing

We process your personal data for the following purposes:

Application Review: To review and assess your suitability for the role you have applied for.
Communication: To communicate with you about your application and the recruitment process.
Interviews: Interviews: To schedule and conduct interviews, including through third-party tools like Calendly.
Verification: To verify the information you have provided, including contacting references and conducting background checks where applicable.
Legal Compliance: To comply with legal and regulatory requirements.

6. Legal Basis for Processing

We rely on the following legal grounds to process your personal data:

Consent: When you have given us explicit consent to process your personal data for recruitment purposes.
Contract: When processing is necessary to take steps at your request before entering into an employment contract.
Legal Obligation: When processing is necessary to comply with a legal obligation.
Legitimate Interests: When processing is necessary for our legitimate interests, such as evaluating and selecting candidates for employment, provided these interests are not overridden by your rights and interests.

7. Data Sharing

We may share your personal data with:

Service Providers: Third-party service providers who assist us with recruitment, such as background check providers, recruitment agencies, and scheduling services like Calendly. Calendly is used to facilitate the scheduling of interviews and may collect and process personal data such as your name, email address, and other relevant information needed for scheduling purposes. For more information on how Calendly handles your personal data, please refer to their Privacy Policy.
Business Partners: Trusted business partners involved in the recruitment process.
Legal Authorities: Regulatory or law enforcement authorities if required by law or to protect our legal rights.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or destruction. These measures include encryption, access controls, and secure data storage.

9. Data Retention

We retain your personal data only for as long as necessary for the recruitment process and to comply with legal, accounting, or reporting requirements. If your application is unsuccessful, we may retain your data for a limited period in case other suitable opportunities arise, unless you request us not to do so.

10. Your Rights

Under GDPR, you have the following rights regarding your personal data:

Access: The right to request access to your personal data.
Rectification: The right to request correction of inaccurate or incomplete personal data.
Erasure: The right to request deletion of your personal data under certain conditions.
Restriction: The right to request restriction of processing your personal data under certain conditions.
Portability: The right to request transfer of your personal data to another organization or to you.
Objection: The right to object to the processing of your personal data under certain conditions.
Withdraw Consent: The right to withdraw your consent at any time where we rely on consent to process your personal data.

11. Changes to This Notice

We may update this Recruitment Privacy Notice from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email. Please review this notice periodically to stay informed about how we protect your personal data during the recruitment process.

12. Contact Us

If you have any questions about this Recruitment Privacy Notice or our data practices, please contact us at: